Procedure for Additional Examiner Privileges Applications

1. Purpose

The purpose of this procedure is to ensure a standardized and compliant process for handling applications for additional Examiner privileges within the Danish Civil Aviation Authority (Trafikstyrelsen), including all legal, administrative, training, and certification requirements.

2. Scope

This procedure applies to all Inspectors, Senior Examiners, and administrative personnel involved in the processing, training, assessment, and issuance of additional Examiner privileges.

3. Responsibilities

3.1 Examiner Coordinator

The Examiner Coordinator is responsible for:

  • Appointing the Inspector or Senior Examiner conducting practical training and assessments.
  • Ensuring compliance with applicable regulations and internal procedures.
  • Approving any deviations from standard practices where applicable.

3.2 Inspectors and Senior Examiners

Inspectors and Senior Examiners are responsible for:

  • Conducting practical training for additional Examiner privileges.
  • Conducting Examiner Assessments of Competence.
  • Ensuring all required documentation is completed correctly.

3.3 Examiner Applicant

The Examiner applicant is responsible for:

  • Submitting the required application documentation.
  • Arranging aircraft or simulator bookings required for training.
  • Covering all applicable costs and fees.

4. Procedure

4.1 Receipt of Application

Applications for additional Examiner privileges shall be submitted using the “Examiner Application Form” available on the Examiners intranet.

Upon receipt, the application and all associated documentation shall be saved in the EMPIC system under the applicant’s personal file.

4.2 Examiner Seminar

There is no requirement for an Examiner applying for additional privileges to attend an Examiner seminar prior to practical training.

However, if the applicant does not attend an approved Examiner seminar before completion of the application process, the expiry date of the existing Examiner certificate shall remain unchanged.

If the applicant attends an approved Examiner seminar prior to completion of the practical training and assessment process, a new validity period may be issued on the Examiner certificate.

Trafikstyrelsen accepts Examiner seminars conducted in:

  • Denmark
  • Norway
  • Sweden

Documentation confirming seminar attendance shall be retained in EMPIC or Workzone.

4.3 Practical Training

Practical training may only be conducted by:

  • Inspectors
  • Senior Examiners

The Examiner Coordinator shall appoint the person conducting the training on a case-by-case basis.

Where possible, the Inspector or Senior Examiner conducting the training should hold the same Examiner privileges as those sought by the applicant. However, this is not a formal requirement.

4.4 Planning and Conduct of Training

The Examiner applicant shall:

  • Arrange booking of the aircraft or simulator required for training.
  • Provide appropriately qualified pilots to act as role players (“dummies”).

All planning and coordination related to the training shall be conducted via email to ensure traceability and avoid misunderstandings.

4.5 Costs and Fees

Prior to commencement of practical training, the applicant shall be informed of all applicable costs and fees.

The applicant is responsible for covering all expenses related to:

  • Aircraft or simulator rental
  • Role players (“dummies”)
  • Transportation
  • Accommodation
  • Examiner certificate issuance fee

Applicable fees are specified in the current fee note.

4.6 Training Requirements

The minimum practical training requirements depend on the Examiner privileges applied for.

Examiner Privilege

Minimum Training Profiles

FE / FIE

2

All other Examiner certificates

4

In addition, a minimum of two training profiles shall be completed for each privilege applied for.

Example:

An FE(A) applicant applying for:

  • LAPL privileges
  • PPL privileges
  • CPL privileges

shall complete a minimum of six training profiles.

The applicable regulations permit two training profiles to be completed during a single flight where appropriate, particularly where two Examiner applicants complete training together.

4.7 Instrument Privileges

Where the additional Examiner privileges include instrument privileges, at least two training profiles shall be conducted in an appropriate simulator representing the relevant aircraft type or class.

If no simulator exists for the aircraft type or class, an equivalent simulator may be accepted.

4.8 Assessment of Competence

Following successful completion of practical training and the progress test, the applicant shall complete an Examiner Assessment of Competence.

The assessment shall be conducted by:

  • A Senior Examiner; or
  • An Inspector

Where possible, the assessor should hold privileges for the relevant aircraft type. However, this is not a formal requirement, and the Examiner Coordinator may waive this preference where appropriate.

The assessment shall be documented using the “Examiner Assessment of Competence” form available on the Examiners intranet.

4.9 Documentation and Record Keeping

Upon successful completion of the Assessment of Competence, all documentation shall be saved in EMPIC under the applicant’s personal file.

This includes:

  • Application form
  • Seminar documentation, where applicable
  • Training documentation
  • Assessment documentation
  • Related correspondence

4.10 Examiner Database Update

Following approval of the additional privileges, the Examiner information shall be updated in the Examiner database and EMPIC.

The database shall contain all relevant Examiner information entered manually using the abbreviations specified on the Examiner certificate.

The “Personal Details” section shall only be completed upon request from the applicant.

4.11 Issuance of Updated Examiner Certificate

Once the database has been updated:

  • The Examiner certificate and accompanying letter shall be prepared using the templates:
    • “Examiner Certificate”
    • “Examiner Brev”
  • The documents shall be printed, stamped, and signed by the issuing Inspector.

All personal details shall be cross-checked against T-sys prior to issuance.

Note that after introduction of EMPIC, the certificate and letter shall be issued via this system, however until further the Access database must be kept current according to above procedure.

4.12 Registration of Fees

As the final step, the following information shall be entered into “Examiner gebyrer ikke registreret”:

  • Examiner details
  • Date of Assessment of Competence

This ensures that the Examiner certificate issuance fee is invoiced to the applicant.

This procedure is expected to change after introduction of EMPIC.

5. Records

All records generated under this procedure shall be stored in EMPIC in accordance with Trafikstyrelsen’s document retention requirements.

6. References

  • Applicable EASA Regulations
  • Examiner Handbook
  • Current Fee Note
  • Internal Trafikstyrelsen Procedures
  • EMPIC Record Management Procedures